💡 What Is SharePoint?

Microsoft SharePoint is a web-based collaboration platform that helps people:

 ✅ Store and manage documents
✅ Share information with team members
✅ Build internal websites and portals
✅ Automate workflows and tasks
✅ Work together from different locations

🧠 1. What Can You Do With SharePoint?

 ✅ Document Management – Store, organize, edit, and track versions
✅ Team Sites – Create websites for projects or departments
✅ Lists & Libraries – Organize files and data
✅ Permissions – Control who can access or edit content
✅ Workflows – Automate approvals, notifications, and tasks
✅ Intranet Portals – Share company-wide news and updates
✅ Microsoft 365 Integration – Works with Word, Excel, Outlook, Teams

🏫 2. Real Uses of SharePoint in Ethiopia

 ✅ Universities – Share lecture notes and student schedules
✅ NGOs – Manage project documents and reports
✅ Government offices – Internal portals and e-filing
✅ Banks & Companies – Central storage for HR, finance, and operations
✅ Schools – Upload results, homework, and newsletters for parents

🖥️ 3. Components of SharePoint

📁 4. Document Management Features

 ✅ Version Control – Track edits and restore older versions
✅ Co-authoring – Multiple people edit the same file at once
✅ Metadata – Tag files by project, department, or date
✅ Check-in / Check-out – Lock files while editing to avoid conflicts
✅ Recycle Bin – Restore deleted documents

📬 5. Sharing and Collaboration

You can share:

• With your team or department

• Across your organization

• With external partners (if allowed)

 ✅ Use Share or Get Link → Choose View or Edit permissions
✅ Files open directly in Word, Excel, or PowerPoint online
✅ Integrates with Microsoft Teams for chat + file sharing

⚙️ 6. SharePoint Lists – Like Smart Excel Tables

Lists help you: 

 ✅ Track data (tasks, attendance, equipment, etc.)
✅ Add drop-downs, date pickers, checkboxes
✅ Sort, filter, and export to Excel
✅ Connect to Power Automate to send emails or approvals

🔄 7. Automation with SharePoint

With Power Automate, you can: 

 ✅ Auto-email when a file is uploaded
✅ Get approval when a new task is added
✅ Create alerts for deadlines or changes
✅ Build multi-step workflows (without code)

🛠️ 8. Common SharePoint Tasks

💼 Jobs That Use SharePoint Daily

 ✅ IT Support Technician
✅ SharePoint and Power platform Developer
✅ Project Coordinator
✅ NGO Admin or M&E Staff
✅ HR/Operations Manager
✅ Digital Content Manager
✅ Remote Collaboration Teams

📌 SharePoint Tips for Beginners

 🔹 Use folders wisely – don’t over-nest
🔹 Use version history to recover mistakes
🔹 Avoid uploading large videos — link from OneDrive or Stream
🔹 Learn to build simple workflows with Power Automate
🔹 Practice setting different permissions for privacy and teamwork